Librarian ​

The librarian template runs campus stock, loans, returns, and reservations. It includes read student, read library, manage library, and lend library item. It does not grant general campus administration or finance permissions.

Prepare the library ​

1. Activate your account and verify active membership in the working campus.
2. Ask the campus administrator to enable Library.
3. Open Operations → Library → Catalogue. The Library page opens.
4. Review existing titles and physical copies before you add stock.
5. From the more menu on the Library page, open Lending rules.
6. Review the loan days, renewal limits, borrower limits, hold days, and fine settings.
7. Select Save the rules after authorized changes.

The default sidebar shows People → Students and Operations → Library with Catalogue, Lending desk, and Library queue. Follow library instructions for rule ranges and stock fields. A title identifies a book. A copy identifies one physical item. Use each physical copy's barcode. Do not issue the title itself. A late fine goes on the learner's fee account.

Add stock ​

1. On the Library page, select Put a book on the shelf.
2. Select an existing title under Which book, or enter the Title details for a new title.
3. Enter Barcode of the first copy and How many copies.
4. Enter the Shelf mark (optional).
5. Select Add to the shelf.
6. Check each resulting copy and its barcode in Copies.

The stock form accepts between one and 50 copies per operation. Use Search copies to check existing barcodes before you add another batch. Withdraw appears only for a copy that is on the shelf.

Issue a loan or class set ​

1. Open Operations → Library → Lending desk.
2. Under Scan a copy, enter the Barcode and select Find.
3. Check the title and its state, for example "On the shelf".
4. In Who is taking it, enter the learner's name or admission number.
5. Select Lend beside the intended borrower.
6. Find the new loan and its due date under Out now.

For a class set, open the Scan a copy menu and select Lend a class set. Select the Class and the title, then select Lend the set. The operation needs enough available copies for the eligible section learners. A learner must be actively attending to borrow normally. Student lookup does not grant permission to change enrollment, grades, or invoices.

Return or renew a loan ​

Use the Find a loan search box to find the borrower or copy under Out now. Select Back on the loan to return the copy. The loan moves to Recently back. You can also scan the copy and select Take it back. The return form has no lost or damaged condition. Report a lost or damaged item to the campus administrator. Check whether a reservation holds the returned copy for another borrower. To renew, open the loan's more menu and select Renew. Renew appears only for a loan that is not late and is under the renewal limit. Follow the lending rules when a renewal is refused.

Process reservations and expired holds ​

Open Operations → Library → Library queue. The Library queue page opens. Select Put somebody in the queue, choose the Title and Who is waiting, then select Add to the queue. An available copy can immediately become a held copy. Review Behind the desk for collection and In the queue for waiting borrowers. Use Take off the queue for an authorized cancellation. The scheduled hold process expires uncollected holds and offers copies to the next eligible borrower. Ask the operator to review that process when expired holds remain outstanding.

For financial questions, refer the family to the accountant.